Job Description

Daily Responsibilities:

• Begin daily Completed Tasks e-mail as a draft and add items as completed throughout the day.
• Check, acknowledge, respond, forward, file, save and delete e-mail no later than every other hour. File e-mails and clean out inbox on a daily basis.
• Answer phones and forward to proper party as needed throughout the day.
• Incoming potential client calls - speak with and complete buyer/seller information sheets, getting as much information as possible, including contact numbers, e-mail addresses, origin of lead, etc. Determine agent best able to service the caller and pass information sheet on to the appropriate agent then file.
• Listen to voice messages throughout the day no longer than every other hour.
• Coordinate with vendors as needed.
• Write letters and e-mails as needed, copying, scanning, and filing of documents.
• Set up new listing and pending files. Scan, sort and create appropriate sub folders.
• Move files accordingly based on status of pending, closed, fell through, etc.
• Perform tasks as needed in CRM, maintaining tasks assigned daily.
• Ensure pending contracts are up to date, request updates and documents needed from appropriate parties to the transaction, including but not limited to paperless pipeline and pending files and/or spreadsheets as needed done on a daily basis.
• Coordinate walk through of property prior to closing with all parties as well as access for same, beginning with Agent's availability.
• Coordinate closing with all parties with location, dates and times beginning with Agent's availability.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.